How to Split Large PST Files: Step-by-Step Guide for Outlook Users

How to Split Large PST Files: Step-by-Step Guide for Outlook Users

Large PST File Management can be a bad experience for users because of the slow performance, corruption risk, and risk of data sharing. When the file storage is too large to handle, it becomes a liability, and dividing the PST File in Outlook seems the only viable option. Using the Shefware PST Split tool to reduce the PST File Size into smaller, manageable data.

In this blog, we will guide in detail about the reasons why PST Split File is required and the methods for the same.

What are Split PST Files?

PST Split File divides a large PST File into small, manageable files, which can be smoothly stored and shared. These files are easy to transfer, upload, and securely store data without any data loss. Usually, the PST split tool is used to execute a large PST file split for easy access and to enhance the readability of the data. Some of the tools enable users to split the PST File by date, size, or by folder. It not only organizes the data but is also suitable for backup.

Why are Split PST Files Needed?

• Easy Access

Split PST File to convert large data into smaller ones, reduce the PST file size for easy sharing, and increase the storage space

• Easy Readability

Users can read their data without any data loss because there is no risk of data being misplaced or data being written in other words.

• Enhance Slow Outlook Performance

The Outlook PST is too large, which slows down the Outlook performance. Dividing the PST file into smaller ones improves Outlook’s performance.

• Prevent File Corruption

The Split PST File ensures less risk of data corruption after dividing into smaller files.

• Backup Data

The PST Split Files give a backup of the PST files that have a huge mailbox data capacity.

Methods to Split PST File

Data Archiving Technique in Outlook

1. Go to the File Menu in Outlook

2. Click on “Info,” and then click on Tools, and then select Clean up Old Items

3. Click on the “Archive this folder and all subfolders.”

4. Click any folder that needs to be archived

5. Enter the date filter under the feature” Archive Items Older than.”

6. Choose the destination path and click on OK.

Split PST Files via Import/Export

1. 1.Click on Microsoft Outlook and open it.
2. 2.Click on File and then further click on Account Settings and click on Account Settings
3. 3.Click on the Data Files tab and click on the Add button
4. 4.Click on Data File (.pst) and select OK
5. 5.Click on Import/Export from the existing PST File
6. 6.Click on File and click on Import. An Import/Export wizard appears
7. 7.Select the Export button and click on Next
8. 8.Save the file and click on Next
9. 9.Choose the desired folder items to export
10. 10.Click on the Include Sub Folder feature
11. 11.Click on Finish to split the PST File into smaller PST files

Break Large PST File by Creating a New Folder in Outlook

1. 1.Launch Microsoft Outlook and click on File, and click on New
2. 2.Click on Outlook Data File, and a new dialog box appears
3. 3.Click on the PST File and click on OK
4. 4.Create a New Folder and rename the file
5. 5.Choose the folder that has to be transferred
6. 6.Click on New, and a window appears named Create New Folder
7. 7.Click on the destination folder, and then click on New PST File, and then click on OK
8. 8.Move the data into the destination folder and click on OK

Shefware PST Splitter Tool

1. 1.Download our Shefware PST Split Tool and install it in the system
2. 2.Select and import one or multiple files
3. 3.The dashboard displays the file name, size, modification date, password, and location path of the file/folders
4. 4.Select the Filters and include and exclude the data by:

• Date

i) Date Range

• Year
• Size
• Mail ID
• Folder
• Sender
• Subject
• Category

• From
• To
• CC
• BCC
• Click on Add CSV
• Enter the subject and select the year range

1. 1.Choose the folder type and select either creating a separate PST File for each folder or Creating a Single PST File for all the selected folders
2. 2.Select between mail, calendar, note, and journal, etc from the include/exclude feature
3. 3.Users have to enter the password and enter it again for verification
4. 4.Click on Start PST Split and start the process
5. 5.A dashboard will appear containing the PST name, Item Count, and current status
6. 6.Users can verify the data from the destination folder

Conclusion

Splitting Large PST Files into smaller, manageable Files becomes crucial for the user's convenience. Navigating multiple methods to divide the large PST Files is crucial, depending on the user. Users can choose any method to divide their PST files into smaller ones. But if you are looking for a faster, flexible, and automated tool, switch to Shefware PST Split Tool that makes your tasks easier.

Frequently Asked Questions(

• Date

i) Date Range

• Year
• Size
• Mail ID
• Folder
• Sender
• Subject
• Category

Q3. Will Shefware affect any data during the splitting process?

Ans. No, Shefware ensures there is no effect on data loss during the splitting process. We enable the splitting of the password-encrypted PST File, and also provide the password for security purposes, enabling the user data to be safely divided into multiple smaller files.