How a 100-Employee Company Migrated OST Files to PST After Exchange Server Shutdown?
Recently, a company with 100 employees moved OST files to PST format after closing its Exchange Server during a system upgrade. At first, the process looked simple, but the IT team soon facing the big problems. Employees could not open their old Outlook emails saved in OST files.
The company is fully dependent on Outlook for its work. And after the Exchange Server was shutdown, many OST files became disconnected from their original profiles, and users can no longer access their old emails.
Challenges that employees have to face
- Previous emails became inaccessible
- Important attachments could not be opened
- Outlook profiles stopped working
- Employees lost access to archived mailbox data
What to do now?
The company heavily depends on Microsoft Outlook for daily communication. After the shutdown of Exchange Server, employees find that their OST files have become orphaned, which is a common problem, and this problem requires a dedicated OST to PST converter to recover the inaccessible mailbox data without any loss.
Why do we need to export OST to PST
- 1.To recover old emails- Employees have to access their old and important office emails.
- 2.To handle disconnected OST files – After the Exchange Server got shut down, the OST files became disconnected from their original email accounts.
- 3.Save old mailbox data – The company also needed a safe way to save old emails for later use.
- 4.Reduce work interruption – The IT team needed quick email recovery so employees could continue their work without delays.
What happened during the Migration?
The IT team can face many problems during the process, like a large number of email accounts, large OST files, and data safety issues. The administrators need to complete the processes without losing data.
If there is still an issue, the company chooses a professional software OST to PST converter tool that can convert many orphaned OST files simultaneously into PST files at the same time. The software helped in some ways, and this approach made the migration process faster and easier. Some ways are mentioned below:
- 1.Converts multiple OST files together
- 2.Recover orphaned OST files
- 3.Maintain mailbox data integrity
- 4.Reduce manual work
Features for migration
Some features that are required in a tool for migration, and those features are mentioned below:
- Batch Conversion
In batch conversion, the user can convert multiple OST files at the same time to improve efficiency. Tools like Shefware OST TO PST Converter supports batch OST to PST Conversion.
- Support for Orphaned OST Files
The converter can open the Outlook files that users could not access.
- Large File Compatibility
The converter converts large mailbox files without damaging or altering the data.
- Data Integrity Preservation
The converter keeps all the folders, attachments, and email formatting the same.
Steps for the Migration Process
- 1.The IT team will collect all the OST files from the employee’s systems and backup storage.
- 2.Each OST file will be scanned to check mailbox is accessible or not and identify the corruption issues why the file to be corrupted.
- 3.The IT team will convert multiple OST files at once by using batch conversion. This will help in reducing the migration time.
- 4.The administrators will go through emails, attachments, contacts, and folders to complete the recovery.
- 5.The PST files will be imported into Outlook so that employees can access their mailbox history again.
Conclusion
In this blog, we got to know that using the professional OST to PST Converter tool, a 100-employee company converted the OST files into PST format efficiently, after the shutdown of the Exchange Server. This has helped all the employees to get back their old emails and continue working without any further problems. By moving from OST files to PST format, the IT team saved time, restored old mailbox data, and completed the server removal process smoothly. If your organisation is planning the mass conversion or any type of account detachmant facing you can use Shefware OST TO PST Converter to recover and migrate the orphaned OST files without any data loss.